Applying for Erasmus+ funds


If you are a teacher or a support member of staff in a school, college or institution then you can apply for an
Erasmus+ grant.

The Erasmus+ programme replaces the Life Long Learning programme, previously known as Comenius and Grundtvig The Erasmus+ programme provides funding for activities in education, training, youth and sport in all sectors of Lifelong Learning (Higher Education, Further Education, adult education, schools, youth activities etc).

Teachers, trainers and anyone working in the education field must apply using the Key Action 1 Learning Mobility (KA1) funding application stream.

The KA1 has been created to provide opportunities for individuals to develop their skills , improve their employability and to experience life in another country and therefore increase one’s cultural awareness.


Key Action 1 Learning Mobility of Individuals (KA 1)

Key Action 1 supports mobility in various sectors but in particular in the education and training fields. The next deadline for school education staff mobility application is noon (CET) on 1st February 2018.


Applying for such a fund might seem daunting at first but here at ETI we have extensive experience with applying for Erasmus+ grants and we are ready to help you. This article aims to explain the main points and provide you with a number of tips for filling in your KA1 application.



Who can apply?

Individual teachers or members cannot apply for a KA1 grant. It is schools, colleges or institutions providing general, vocational or technical education on any level from pre-school to adult education can apply. Training opportunities for individual teachers are available however, any application for funding must be done through the school or educational institution.


It is your funding co-ordinator or the Head of school who must apply on behalf of the individual.


If you are not that person but you are interested in attending one of our courses and applying for an Erasmus+ grant then approach your Head or the person responsible for staff development in your organisation and ask them to apply. You can contact us for help with your application or use our step-by step guide to apply for these Erasmus+ funds.


Before you apply

There are a few requirements you must ensure you have in place before applying for funding:


  1. Your school, college, university or institute must be registered in The European Commission Authentication System, (ECAS). This is a simple procedure and should only take a few minutes. The ECAS User Manual explains the necessary steps.


  1. Log on to the Participant Portal and get your organisation’s Personal Identification Code (PIC) . There is one unique 9- digit PIC per organisation and the system will let you know if your organisation already holds one.


  1. Identify which ETI course(s) best fulfils your training needs or contact us for help and more information.


ETI’s PIC number is: 948766604. You will need this for your application.

startup-photos (1)


Your KA1 Application

Once you have fulfilled the above steps then your school or organisation is ready to submit your application with your National Agency. Click on the link to find your National Agency

Remember that the funding application must be under Key Action 1 (Mobility of individuals in the field of education, training and youth). You can obtain the Erasmus+ Key Action 1 (KA1) application form from your National Agency.

Before applying ensure you are eligible for Erasmus+ funds with your National Agency


For a detailed step-by- step guide to filling in your KA1 application, click here and download our guide.



Here are our top tips to help you fulfil your application


  • Your school or institute will be applying for a project not a training course. A project may include the participation of one or several staff members on a number of courses or activities over a period of one or two years. ETI’s training courses are activities within your project.


  • Choose which ETI course best suits your training needs and contact us to pre-register on the course


  • Remember all applications for Erasmus+ funding must be done through the organisation/institution and not by the individual


  • Check your organisation’s eligibility for Erasmus+ funding with your National Agency as to your eligibility.


  • Use our step by step guide to help you with your KA1 application.

Ensure you submit your application by noon (CET) 2nd February 2017.


  • As an organisation you can apply for more than one applicant and more than one training course.


  • Use the correct Participant Identification Code (PIC)- there should only be one per organisation. When you enter your PIC into the application form, your school’s or organisation’s details will be entered automatically.


  • ETI’s PIC number is 948766604


  • The European Development Plan is a brief action plan explaining your organisation’s professional development plan. In other words, how does the school intend to train and develop staff or teachers in the school, university, college or institution? Your European Development Plan should focus and place emphasis on the development of internationalisation and modernisation in your school.


Download our step-by-step guide for clear points and examples of how to fill in your application successfully.


  • Be clear on why the selected ETI course(s) is the most effective way to meet your school’s developmental needs. Focus on:
  • who will benefit from the selected course,
  • state how many members of staff and learners will be affected, both in the short and long term.


  • Use the descriptions of our Teacher Training courses to complement your European Development Plan. Our course descriptions highlight the objectives, aims and benefits of the course.


  • List some ways how your school will disseminate and share the knowledge acquired by your staff on their return from their ETI course. For example,: There will be in-house training by those participants on ETI courses; information and activities will be distributed on the school intranet or class blogs or on Networking Staff activities.

Our step-by-step guide has more examples. Download it now.


  • Spend time on your budget section. This is where most applications fail.


  • Ensure all sections are filled in.

Erasmus + funds contribute towards travel costs, course fees, an individual’s daily costs while on the course, (subsistence of participants per day) and organisational support


  • Use the distance calculator supported by the European Commission, to calculate the participant’s travel distances.


  • Check the exact amount of money allocated towards an individual’s daily cost with your National Agency. The amounts for mobility activities are published on each National Agency’s website. They will cover the accommodation and subsistence allowance for staff when participating on the course in Malta. ETI’s teacher training and professional development courses are mobility activities


  • When completing the budget section of the eForm, it is important to note that automatic calculations will only take place when you press the ‘Validate’ button on the relevant page of the eForm. You will need to be connected to the Internet for the page to update, and you will need to press the ‘Validate’ button on each of the budget pages as you progress through the eForm.


  • Ensure that the duration of your project reflects the length of the project applied for. In KA1 applications it is 1 or 2 years.


  • Whether you are successful or not you can still apply in the next round of applications. Please subscribe to our newsletter to ensure you are informed as soon as the next deadline for KA1 applications are announced and for other teaching and Erasmus+ news


Remember the deadline for applications for school education staff mobility under KA1 is noon (GMT) on 1st February 2018.

ETI has over 8 years of experience in applying for EU funds. Forward this article to your Head of school or funding coordinator.

Good Luck with your application and please contact us for more information and assistance.